APA Virginia Board Meeting

BOARD MEETING AGENDA

Virginia Chapter of the American Planning Association

Friday, June 26, 2009 – Henry Clay Inn, Ashland

10:00 AM – 3:00 PM

I.                   Order and Acceptance of Agenda

a.       Business Meeting

b.      Progress Review of 2008-2010 Board Work Plan

c.       Appropriation of 2009 Annual Conference Revenue – FY09 Budget Amendments

Business Meeting (10:00 – 12:00)

II.                Approval of March 29, 2009 Board Meeting/Retreat Minutes – Adoption

III.             President’s Report

a.      Board of Directors Duties and Responsibilities Update – Adoption

b.      APA-CPC Meetings (Minneapolis) - Report

c.       APA Intergovernmental Affairs Division Mid-Atlantic Regional Conference – Report

d.      Student Representatives Council Correspondence - Report

e.       AICP CM Correspondence – Report

f.       FAICP Nominations – Action

IV.             Past President’s Report

a.  CPC Executive Committee – Report

                                                              i.      Chapter Issues for Summer CPC-Exec. Committee Meeting

V.                Secretary’s Report

a.       Correspondence Since March Board Meeting – Report

b.      Board and Other Chapter Leadership Contact Info Updates

c.       Posting of Board Meeting Minutes to Chapter Website and Newsbrief

VI.             Treasurer’s Report

a.      FY09 Third Quarter Report – Report and Adoption

b.      2009 Tax Filing – Report

c.       Bi-Annual Audit Process – Report and Action

d.      FY10 Budget Preparation

VII.          VP-Chapter Affairs Report

a.       Conference Planning Committee – Report

b.      2010 and 2011 Annual Conference Locations - Action

VIII.       VP-External Affairs Report

a.   General Matters/Newsbrief Editors Report

b.   Chapter Website Updates – Demonstration

IX.             VP- Sections Report

a.       General Matters

b.      ECO3 Symposium – Hampton Roads Section – Report

X.                VP-Legislation & Policy Affairs

a.       Legislative Committee - Report

b.      Chapter Activities in Support of Athey-Vogel Subcommittee – Report

                                                              i.      Chapter Statement - Report

                                                            ii.      Budget Amendment Request – Action

                                                          iii.      APA “Peer to Peer” Grant Application - Action

c.       Other Legislative Initiatives

XI.             Membership Report

a.       Membership Trends – Report

b.      Membership Roster Support for Sections

XII.          AICP Professional Development Officer Report

a.       General Matters

b.      CM CD-Lending Library Administrative Support – Action

XIII.    Student Representatives Report

XIV.       Sections/Committee Reports

a.       Planning Directors

b.      Ethnic and Cultural Diversity Committee

Lunch  (12:00 – 12:30)

Progress Review of 2008-2010 Board Work Program (12:30 – 2:00) - Action

Appropriation of 2009 Conference Revenue – Budget Amendments (2:00 – 2:45) - Adoption

XV.          Next Meeting:  Friday, September 11, 2009 – Henry Clay Inn, Ashland

Main Meeting Topics:  FY10 Chapter Budget Adoption and 2010 Chapter Elections Process

XVI.       Other Matters

XVII.    Adjourn